We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication (Bilingual is preferred) skills and be able to organize their work using tools, like MS Excel, Outlook, Word, etc. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within the mortgage industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

· Answer and direct phone calls

· Organize and schedule appointments and events

· Plan meetings and take detailed minutes

· Write and distribute email, correspondence memos, faxes, etc.

· Assist in the preparation of regularly scheduled reports

· Maintain CRM

· Update and maintain Point of Sale and Loan Origination Systems

· Maintain contact lists

· Book travel arrangements

· Update Social Media Pages (Facebook, Twitter, etc.)

· Act as the point of contact for internal and external clients

Skills

· Bilingual (Spanish) preferred

· Proven experience as an administrative assistant or office admin assistant

· Knowledge of office management systems and procedures

· Working knowledge of office equipment, like printers and fax machines

· Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

· Excellent time management skills and the ability to prioritize work

· Attention to detail and problem solving skills

· Excellent written and verbal communication skills

· Strong organizational skills with the ability to multi-task

· High School degree; Admin Assistant experience a plus

Job Type: Full-time

Salary: $30,000.00 to $35,000.00 /year

For immediate consideration, forward resume to employment@acquestlending.com